Streamlining of daily routine meetings

Problem description

The coordination meetings last far longer than planned. After the description of the state of each team, the compiled information is kept on paper, stored in boxes and, as a result, causing any review and synchronization to be very complex.

Difficulty in coordinating the separate teams when all information is on paper.

Now with MPS

The digitalization of the daily management saves a great amount of time by collecting information in the connected mobile devices, with all the information centralized in MPS. It is very easy to consult and review the production trends by simply using filters to focus the search and review the graphs that contain the information we need.

Better management to simplify and streamline all process.

Day to day management with digital tools

Daily checklist

Before

To create today’s checklist I write the day’s verification points on the computer and print them in the office. Document in hand, I do the daily routine in the field. I do not have any tool that helps me compare results and/or previous activities.

Now with MPS

From the computer I can check yesterday’s checklist, adapt to to today, and modify today’s review points. From the moment I save the checklist, it is available for review from the shop floor by using the tablet.

daaily checklist - Streamlining of daily routine meetings

Review of the daily routine

Before

The team leader performed the audits on the shop floor on paper. Working on paper meant a great expense in resources. The results were collected on piles of segregated information that was hard to use. When graphical information was required, this meant the addition of content from a different device via email. The different components of the audit were kept in different locations, as well as the improvement actions.

Now with MPS

The complete audit is performed via the tablet on the shop floor. When a deviation is detected, it is possible to add comments and on-the-floor photographs. Corrective action plans are planned, created, assigned, and executed in real time. The audit is saved in the device and is synchronized to the server, allowing others to review it from other devices. The audit can also be shared on paper or electronically via a PDF.

Daily routine - Streamlining of daily routine meetings
Daily routine - Streamlining of daily routine meetings

Review of the daily routine

Before

The team leader verifies the processes from the daily routine and takes paper notes. I rewrite all the information on the computer at the office. The team leader saves the paperwork in a cardboard box, creates new documentation to add corrective actions, and searches for his colleagues to inform them of the results.

Now with MPS

The team leader has access to all items they must review via the tablet. From their own device, they can perform the complete review, adding actions and/or graphical evidences to each problem as they discover them. Once the daily round is finished, all data is synchronized.

5 Minute briefing

Before

Each area manager shows in a blackboard the variations from the last period and describes the current status of their area, including the open problems and the improvement actions that are being carried out.

Now with MPS

The team leader can review all pending actions for their perimeter from their tablet with the Lean Center app. Lean Center connects the actions with the tool from where they were created. Thus, we can go to the origin of the anomaly, see the state the action is in, and add further content from withiin the tool.

5 minute briefing - Streamlining of daily routine meetings
problem resolution - Streamlining of daily routine meetings

Problem resolution

Before

Regular meetings to manage problem solving. The use of multiple tools causes loss of relevant information and difficulties in monitoring and analyzing the problem.

Now with MPS

Perform the complete management of the problem from beginning to end. Initial analysis of the problem from the tablet. Creation of problems with comments, annotations, graphical materials, and action plans.

Problem resolution

Before

Regular meetings to manage problem solving. The use of multiple tools causes loss of relevant information and difficulties in monitoring and analyzing the problem.

Now with MPS

Perform the complete management of the problem from beginning to end. Initial analysis of the problem from the tablet. Creation of problems with comments, annotations, graphical materials, and action plans.

problem resolution - Streamlining of daily routine meetings

Weekly planning

Before

Performing the global management of actions is not feasible. Each department generates information that does not fit anywhere else. Duplicate actions are generated and the desired level of audits cannot be reached.

Now with MPS

From Lean Dashboard I can plan and analyze the data from all the audits carried out in my plant. The calendar shows all the audits in detail. Data visualization improves management and streamlines decision making.

weekly planning - Streamlining of daily routine meetings
Multiple devices - Streamlining of daily routine meetings

App projection on mutliple devices

Before

The dependency on Excel spreadsheets generates many duplicate documents that are difficult to manage. The update of plant information is manual, tedious, and generates great expense in paper and time.

Now with MPS

The dashboard of our MPS works with multiple formats and devices. The information entered in MPS is automatically available to other users. Our clients are using touch screens to coordinate daily meetings.

App projection on mutliple devices

Before

The dependency on Excel spreadsheets generates many duplicate documents that are difficult to manage. The update of plant information is manual, tedious, and generates great expense in paper and time.

Now with MPS

The dashboard of our MPS works with multiple formats and devices. The information entered in MPS is automatically available to other users. Our clients are using touch screens to coordinate daily meetings.

Multiple devices - Streamlining of daily routine meetings
Results
icons8 groups - Streamlining of daily routine meetings

Better coordination

The collected information is always available on multiple devices.

icons8 exercise - Streamlining of daily routine meetings

Streamlined workflow

All the information is synchronized and connected in real time.

icons8 map marker - Streamlining of daily routine meetings

Detailed follow-up

Traceability of action management through the tablet or a computer.

icons8 todo list - Streamlining of daily routine meetings

Process visualization

The global overview shows conflict points and eases the prioritization of actions.

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